As an Expo vendor, you will have the opportunity to have on-site product distribution, activities and information sharing. Vendors are also encouraged to sell their samples, one-of-a-kinds, closeouts, and demos. In order to increase the flow of traffic and greater participation at the booths, we will again have the Expo “Passport” for visitors to get stamped and turn in for prize drawings. If you are willing to donate a prize or two for the drawing; please check the box on the Expo Application.

The Expo will be held from 3:30 – 6:30 pm on Friday, May 31 at the Midland Community Center. Set-up will be Friday (5/31) from 1-3 pm, tear-down starts at 6:35 pm (5/31). Below you will find a registration form for Vendor Participation. If you are interested in this direct marketing opportunity, please fill out the form and return it along with your check to secure your spot by April 30 (space will be allotted on a first-come, first-serve basis). If you have questions, please feel free to contact Jennifer Adamcik at your convenience at 989.832.7937 x2221 or via email. You can help us make the Dow RunWalk experience GREAT! Save your spot and SIGN UP TODAY!

Please read below for the contract terms and complete the following form.

Terms of Contract for Exhibit Space: Please read carefully. All exhibitors, including personnel that staff booths, are responsible for the material in this contract.

1. CONTRACT: This contract for space, the assignment of space and full payment of booth sponsorship fees together constitute the entire contract for the right to use space. Fees are non-refundable.

2. ACCEPTANCE: An authorized signature on the official Expo contract form indicates the vendor has read, understands and agrees to abide by all the rules, regulations and restrictions outlined in the contract.

3. BOOTH ASSIGNMENT: Booth assignments will be made on a first-come, first-served basis and are subject to change at the discretion of the Expo Management.

4. USE OF SPACE:

a) All displays, interviews, and distribution of literature or product samples must take place inside the booth space. All aisles must be kept clear.

b) No exhibitor shall assign, sublet or share the space allotted without the knowledge and consent of Expo Management.

c) All booths shall be staffed by at least one person at all times during the Expo.

5. CARE OF BUILDING AND SPACE: Exhibitors shall not deface or damage artwork, walls, floors or booth components. Where such damage occurs, the exhibitor is liable to the owner of the property for such damage.

YOU WILL NOT HAVE ACCESS TO ELECTRICAL UNLESS YOU ADD THAT TO YOUR RENTAL FEE.

6. LIABILITY: The Expo Management, Sponsor, Landlord and their officials and staff members disclaim all liability for damages or losses caused any exhibitor by fire, water, flood, windstorm, rodents, utility failure, acts of vandalism, strikes, civil disorder, theft or criminal acts. Exhibitor herby waives any right and all claims for damages against Expo Management. EXHIBITORS MUST CARRY THEIR OWN LIABILITY INSURANCE.

7. MOVE-IN/MOVE-OUT DATES/TIMES:

a) Move-in will be allowed Friday May 31, 2024 from 1 to 3 PM. YOU MUST BRING YOUR OWN CART/DOLLY TO MOVE YOUR PROPERTY. ALL BOOTHS MUST BE SET-UP AND STAFFED BY 3:20 PM on Friday, May 31. Exhibitors not checked-in and set-up by 3 PM will forfeit their space. Space may be reassigned or used by Expo Management, without refund.

b) Move-out: No exhibitor shall begin breakdown of a booth until after the Expo floor has been cleared and the Expo officially closes at 6:30 PM on Friday, May 31. All materials must be removed from building by 7:30 PM (unless prior arrangements have been made).

8. SAFETY PRECAUTIONS:

a) Fire Prevention: All booth decorations must be flame proof and all hangings must clear the floor. Electrical wiring must conform to national electrical codes and local ordinances. No heating sources or open flames are allowed.

b) Cleanliness: All exhibitors shall keep their booths clean and orderly at all times. Trash must be placed in receptacles located on exhibit floor. Exhibitor shall allow sufficient space within their booth space for visitors to move freely.

9. EXHIBITOR INSURANCE COVERAGE: Exhibitors must carry their own Liability Insurance Coverage to cover the period of the Expo. Commercial General Liability (CGL) $1,000,000 each occurrence, Automobile Liability $1,000,000 combined single limit, Worker’s Compensation, Employers Liability and Disability Benefits as required by Michigan Laws. Greater Midland Community Center and any of its sponsors and or associates, staff, and volunteers will not be held responsible for any loss, theft or damage incurred as a result of participation in the RunWalk Expo.

10. INTERPRETATION AND AMENDMENTS: Expo Management shall have the full power to interpret and enforce all rules contained herein, and the power to make amendments thereto, and to enact such further rules and regulations as shall be considered necessary for the proper conduct of the RunWalk Expo 2024.

This form serves as your contract for exhibit space at the Race Expo held in conjunction with the Dow RunWalk. This signed contract, insurance certificate and payment for your booth are required when submitting application. Expo Management and design is provided by: Greater Midland Community Center & Exhibition Services Inc. This agreement is between the Greater Midland Community Center and:

I hereby agree and will comply with rules and regulations stated on the rules and regulations page of documents received in expo packet. By submitting the form above, I release all liabilities associated or incurred because of my participation in the Race Expo. I release Greater Midland Community Center, their Sponsors and affiliates, volunteers and staff of any responsibility resulting from my participation in the Race Expo.

PAYMENT

Pay online at the Greater Midland Community Center using your WebTrac Account. Select the link below and follow the instructions to add the Dow RunWalk Vendors activity to your shopping cart.

OR - Send Payment and Insurance Certificate NO LATER THAN (May 15, 2024) to:

Greater Midland Community Center

2205 Jefferson Avenue

Midland MI 48640

If you’d prefer to print, complete and send a paper copy of the expo contract with payment by mail, click on the link below.



Attn: Expo Questions?

Contact Jennifer Adamcik @ jadamcik@greatermidland.org

989.832.7937 x2221